Some organizations manually enter information into the BORN Information System (BIS), some upload batches of information from their Electronic Medical Record (EMR), and some use a combination of the two. Organizations choose the method that makes the most sense for them.

Manual Data Entry Resources

You can find data entry resources within the BORN Information System:

1. Login to the BIS
2. Select “HELP” in top banner
3. Select “BORN Reference Guides and Training Materials” under BORN Help
4. Select the category of interest (i.e., Hospital, Midwifery, PHU, etc.)

Downtime Forms - Hospitals

• Antenatal General Encounter
• Labour/Birth Mother Encounter
• Postpartum Mother Encounter
• Birth Child Encounter
• Postpartum Child Encounter
• NICU Encounter
• HBHC Screen - English
• HBHC Screen - French

Downtime Forms - Midwifery

• Antenatal General Encounter
• Labour/Birth Mother Encounter
• Postpartum Mother Encounter
• Birth Child Encounter
• Postpartum Child Encounter
• HBHC Screen - English
• HBHC Screen - French

Downtime Form - Paediatric Diabetes Education Programs (PDEPs)

• Paediatric Diabetes Visit Record

Batch Upload Resources

If your organization is an upload site, the work happens in the background; frontline staff enter directly into the Electronic Medical Record (EMR). A designated person uploads information from the EMR into the BORN Information System (BIS).

You can find batch upload resources in the BORN Information System:  

1. Login to the BIS
2. Select “HELP” in top banner
3. Select “BORN Reference Guides and Training Materials” under BORN Help
4. Select the category of interest (i.e., Hospital, Midwifery, PHU, etc.)

Examples of resources you might find helpful:

• Upload File Specification
• BIS User Guide
• BIS Messaging Guide and
• Requirements for Live and Stillbirths.